Certificate of Conformance
Statement that the parts supplied meet the called-out specification, signed and tied to your order number. Available on any line we ship.
Any line / request at order
Home › Quality & Documentation
Quality & documentation
The paperwork is part of the part.
A fastener without its documentation is a fastener you can't use on a job that requires documentation. We keep certs attached to heat lots from receiving through shipping, so the paper comes out of the same transaction the parts do.
Certification
ISO 9001:2015
One facility, one scope, audited annually. Below is what a supplier qualification form asks for. Ask us for the certificate itself and you'll get the registration details on it, signed — we don't publish them on a web page.
| Standard | ISO 9001:2015 |
|---|---|
| Certified address | 1140 Aviation Way, Vandalia, Ohio 45377 |
| Facilities in scope | One — Vandalia, OH |
| Scope of registration | Distribution, kitting, packaging and light secondary processing of mechanical fasteners and related industrial products. |
| Surveillance | Annual |
| Certificate copy | Sent on request with a supplier qualification packet |
Ships In The Box
- Packing list with country of origin per line
- Certificate of conformance, when requested at order
- Mill test report on graded and structural product
- Heat or production lot number on the carton label
- Plating certification on parts we send out for finish
- Your part number on the label when you give us one
We hold ISO 9001 only. We are not AS9100 or AS9120 registered and we don't hold ITAR registration — if your program requires either, we'll tell you at the quote rather than after the order.
Traceable Lines
What carries documentation, and what it carries
Graded and structural product is received, binned and picked by heat lot. Commodity low-carbon product ships with a certificate of conformance but not a mill report — we say which is which at the quote.
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A325 Structural
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A563 DH Nuts
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F436 Washers
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Grade 8 Cap Screws
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A574 Socket Caps
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B7 Stud Material
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18-8 & 316 Stainless
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Hardened Lock Washers
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Wedge Anchors
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Nylon Insert Nuts
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Dowel & Roll Pins
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Machine Screws
Documentation
What we can send with a shipment
Ask for documentation at the time you order, not after it ships — once parts leave the building, matching paper back to the heat lot you received gets expensive for both of us.
Mill Test Report
The mill's or manufacturer's report for the heat lot, showing chemistry and the mechanical tests the product standard requires — proof load, tensile and hardness as applicable.
Graded · Structural / per heat lot
Country Of Origin
Stated on every quotation and packing list whether you ask or not. If origin changes between releases on a blanket, we flag it before shipping.
Every line / automatic
Heat-Lot Traceability
Graded and structural product is received, binned and picked by heat lot, so a cert can be matched back to the specific parts you got.
Graded · Structural / bin-level
PPAP Submissions
Level 1 is the Part Submission Warrant on its own. Level 3 adds the supporting records, including dimensional and material results.
Level 1 · Level 3 / production release
Plating Certification
Coating thickness and process certification from the plater for parts we send out for finish.
ZP · ZY · HDG / from the plater
| Document | When supplied | What it covers |
|---|---|---|
| Certificate of conformance | On request, any line | Parts as shipped meet the called-out specification |
| Mill test report | On request, graded & structural | Chemistry and mechanicals for the heat lot |
| Country of origin | Always, no request needed | Origin per line on quote and packing list |
| Heat / lot number | Always, graded & structural | Carton label ties parts back to the cert |
| Plating certification | On request, outside-finished parts | Coating thickness and process from the plater |
| PPAP Level 1 | On request, production release | Part Submission Warrant only |
| PPAP Level 3 | On request, production release | Warrant plus dimensional and material records |
Order the documentation with the parts. Reconstructing a cert after a shipment leaves the dock means matching a carton you already opened back to a bin we've since replenished — sometimes we can, sometimes we honestly can't.
Domestic & DFARS
Domestic sourcing, handled honestly.
"DFARS compliant" is not a property of a company. Applicability depends on the contract clause and the specific line item, so we handle it per line rather than as a badge in the footer.
Separate stock
Domestic product is binned apart from import
Physically separated in the warehouse with distinct bin labels, so a domestic order can't be filled from an import lot by mistake during a busy pick.
Per line, not per company
Compliance is confirmed on the specific part
Where DFARS 252.225-7009 applies, we verify the required melt or production origin, qualifying-country status, or the documented fastener exception before accepting the order. Tell us at the quote, not after.
Buy American
We'll say when we can't meet it
Some categories we simply cannot source domestically at any lead time. We'd rather lose that line than have you find out at receiving inspection.
Matched assemblies
Bolt, nut and washer traced separately
A structural assembly is three components from three production lots. Each carries its own documentation — we don't cover a nut with the bolt's mill report.
Receiving inspection
What we check before it goes in the bin.
Incoming lots are verified against the purchase order and the mill documentation. It's a distribution-level inspection, not a testing laboratory, and we describe it that way on purpose.
- Part identification and quantity against the purchase order
- Dimensional check on a sample against the governing standard
- Thread verification with calibrated ring and plug gauges
- Hardness check on graded product, Rockwell scale
- Plating and finish appearance against the specified coating
- Mill documentation matched to the heat lot on the carton
- Gauges calibrated annually against NIST-traceable standards
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Head Marks
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Thread Gauge
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Hardness
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Dimensional
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Finish Check
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Lot Match
Need us on your approved supplier list?
Send the supplier qualification packet to sales and we'll return it completed, with the certificate attached, inside two business days.
480 825-6678
Mon–Fri 7:00 AM – 5:00 PM ET